Asset management system in the Government of Kenya

Wambugu, Ndumia P.
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The purpose of this study was to assess the benefits of adoption of an asset management system in the public sector in Kenya. The study was guided by the following specific objectives; to determine the present state of asset management, determine the role an asset management system; analyze the present model for implementing an asset management system and to determine how the present model can be improved for successful implementation of an asset management system in the Government of Kenya. The research design for this study was a case study design. The population of interest for this study was employees from the Ministry of Finance. Stratified random sampling was used to select 70 respondents across the strata. Both quantitative and qualitative data was used in this study. Quantitative data was collected using a semi structured questionnaire. Qualitative data was collected by the use of interview guides. Secondary data were used; sources included text books, journals, newsletters, asset management implementation model manuals. Statistical Package for Social Science Software (SPSS) was used to help in analysis of quantitative data. The study found out that asset management in the government was not integrated across departments and therefore procurement department was most entrusted with the role of asset management. Study observed that previous AMS implementation process attempt did not observe the set timelines due to lack of policy, inclusion in implementation process and 'buy in' by the employees. Poor integration of activities within departments, lack of standardization in categorization/cataloging of assets, lack of AMS flexibility in its operation and poor design of the asset management model were challenges mentioned to hamper AMS implementation process. Study concludes that AM information system in the government is faced by various design, operation and implementation challenges leading to it being stalled. AM in the government remains exclusively a decision making process. The system also fails to integrate various departments either for regular information flow, monetary or occasional information.
Submitted in Partial Fulfillment of the Requirements for the Degree of Master of Science (Computer- Based Information Systems,( MCBIS)
Asset management system, Ministry of Finance, Government, Kenya